Graduating an Apprentice

What to Do When an Apprentice Journeys Out

This article covers the process for recording when an apprentice graduates from the program and transitions to Journeyman status.

Record Graduation or Journeyman Date

Under the Advancements > Status > Actions tab, input the dates relevant to the apprentice graduating from the program. These may include:

• Graduated Date
• Jry Exam
• Jry Effective Date

You can also check the box indicating which field is applied.

Check Journeyman Box

Next, go to the Advancements > Status > Standing tab and check the Journeyman in Users box. This will also update the Apprentice’s User record to reflect Journeyman status.

Archive Apprentice

The final step is to archive the Apprentice by checking the Archive box.

Batch Journeyman Feature

To apply Journeyman and Archive values to multiple apprentices at once, use the Batch Journeyman option. This feature copies the values from the first record in your current found set and applies them to all records.

Steps:

1. Select your found set of apprentices.
2. On the first record, check the Journeyman (Users Module) and Archive boxes.
3. Click the Batch Journeyman button.

The system will automatically replicate the Journeyman and Archive field values from the first record across the rest of the found set. This saves time and ensures consistency when updating multiple records.